Cloud Archiving

Cloud Archiving


Enterprise Information Archiving in the Cloud

New archiving solutions are emerging to address businesses’ archiving requirements in the cloud, introducing a new generation of modern cloud archiving solutions. Enterprise information archiving, previously achieved with on-premise systems, enables organizations to maintain historical data at a lower cost (emails, files, etc.) while ensuring it is still accessible when needed. Now that many on-premise archives are being retired and no longer supported, organizations are looking for new solutions. Adequate computing space and cost are often times the key factors when choosing cloud archiving to support growing data demands. With the cloud comes the need to address security and search with comfort levels that support vulnerability issues and meet eDiscovery requirements.

Enterprise cloud archiving with Bishop services securely connects your infrastructure to a cloud provider while delivering the controls to manage and access data long-term. Organizations can analyze, discover, and export data as needed and make it available for end-users through self-service access through this SaaS solution.  

While cloud archiving is a simpler technology than traditional in-house solutions, it does introduce new considerations. Bishop provides services and tools to IT leaders and Storage Managers, with an understanding of the approaches, capabilities, and issues to consider when evaluating enterprise information archiving in the cloud. Learn more about enterprise information archiving with HubStor cloud archiving.


Why is cloud archiving better?

Cloud archiving is a more convenient approach in comparison to traditional onsite enterprise information archiving. Cloud provides economies of scale, data security, scalability, agility and simplicity. Here's a breakdown of these cloud archiving advantages:

  • Economies of Scale. Cloud provides economies of scale, lowering price points on compute and storage infrastructure (of which we know archiving is a large consumer). Subscription-based archiving can also mean financing through operating expenses and avoiding large upfront costs.
  • Data Security. Cloud security is highly scrutinized and cloud archive vendors know they must provide in-depth security to overcome client objections and protect their brand. We should expect cloud archiving to offer data security advantages not easily attained in-house.
  • Scalability. Scaling an archive system can be a challenge, especially when content indexing is involved. Well-designed archive software seamlessly takes advantage of the cloud's elasticity, allowing you to expand and contract your archive environment as needed.
  • Agility. Cloud archiving is faster to deploy, easier to adopt, and scales up without any need for procuring hardware. 
  • Simplicity. Cloud archiving keeps you from having to learn and tinker with the intricacies of your archiving system. In the SaaS cloud archive approach, you no longer need to think about upgrades, maintenance, and hardware refresh. 


Achieving better security in the cloud

When considering cloud archiving, you are likely to question the potential security benefits and risks associated with your cloud provider. There are several service categories to consider: Infrastructure as a Service (IaaS), Platform as a Service (PaaS), and Software as a Service (SaaS) as each model brings different security requirements and responsibilities. In the situation of providing better security in the cloud, the software-as-a-service solution (SaaS) from HubStor plays an important role in improving cloud security and identifies areas to consider when comparing your enterprise information archiving needs.

Organizations can achieve better data security and protection with Bishop's solution from HubStor. Cloud security is a very real concern among business leaders and there are many facets to this discussion. First, security practices in many organizations are inferior to the enterprise-grade security that can be realized in the cloud. Modern cloud archiving provides many security advantages over storing the data with in-house security postures. 

When choosing to move your data to the cloud using HubStor, your environment exists on its own subnet, ensuring machines in your configuration cannot connect to other machines. Your environment is dedicated to you in a single tenancy model, meaning that you have dedicated resources and that your data is segregated, never to be comingled with other customers. Learn more about cloud archiving and cloud security with our HubStor partnership.

Simplifying search improves eDiscovery in the cloud

Enterprise search, whether for eDiscovery or end-user purposes, has a reputation of requiring loads of server and storage hardware, and even more time, money, and patience. It's time to rethink your eDiscovery approach from full-text indexing and challenge the status quo to a solution that provides improved search capabilities in a cloud archive environment. For example, running a search on a continuous basis, but only for certain data. A key consideration in this example is the ability to turn search on when and where you need it for eDiscovery purposes. If you can store dozens or hundreds of Terabytes of unstructured data and pay only for your storage consumption, your storage teams know that a search cluster can be quickly provisioned, if needed. Coupled with the ability to scope what data gets indexed using data-level policies, you have now improved the search for eDiscovery in the cloud process. 

Data awareness is another consideration leading to better eDiscovery practices and Bishop, through HubStor, provides continuous insights and early identification of risks with its data awareness in the cloud capabilities. It gives cloud security and data compliance a comprehensive and persistent window into what’s out there: the data, access rights, ownership, and user activities. Even if litigation is rare for your organization, you should make sure that your cloud archiving solution includes the ability to index data, perform custodian and keyword searches, manage legal holds, and perform self-service targeted collection, which can save you from pain and anguish if the need arises. 

Azure Managed Services

Bishop's service, Managed Cloud Storage for Business, helps organizations reduce their on-premise storage burden, and gain value from their cloud services by utilizing HubStor and Microsoft Azure. 

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