There's more to data management than the infrastructure and bulk data capacity that often comes to mind. In order to execute a strong data management strategy, organizations need to focus on the content and value of each piece of information over its lifecycle rather than the aggregate storage consumed. A good data management strategy involves identifying and cataloging end-user generated content (unstructured data) and applying policies that are appropriate for each data type. An information lifecycle management strategy allows you to identify data that needs to be accessed more frequently so it can stored on faster, more expensive storage media. While the less critical data, and often the much larger amounts of data, can be stored on cheaper, slower media.
When it comes to data capacity, deduping and compressing data enables you to fit more in the same location and amount of space, but cleaning up your information and applying policies creates a sustainable strategy that focuses your resources on high-value, and relevant information.
What are the consequences of not having a data management strategy?
If you don't have a data management strategy you're most likely holding on to information that has zero business value (employees’ MP3 libraries, or outdated product datasheet) or negative value (employee PST files or old price lists). Without good information lifecycle management, you're paying to store this zero/negative-value data, protect it, and actively manage it. You may find yourself paying to find this content for litigation purposes as well, especially in the case of negative-value data.
Another concern is data at the periphery. The data stored on mobile devices, laptops and other devices is most vulnerable because it sits outside your company firewall and without policies in place, it is susceptible to loss or theft along with the device.
Benefits of implementing a data management strategy
- Sustainable and continuous
- Reduces risk by cleaning up negative-value data
- Reduces primary storage costs
- Focuses resources on high-value, relevant business data
- Prevents data leak/data loss
- Enables employees to access information quickly
Data Management Solutions
File System Auditing
To manage data cost efficiently and cost effectively, you must have a working knowledge of what you have and where it resides, how old it is, and what you need to have readily available. It may appear to be common-knowledge but many organizations don't apply these factors or logic to manage their information. Data inventory solutions can help organize unknown information, expired data and chaos. If you're unsure of the data you're housing, where it resides and how much of it exists, it's difficult to manage. Bishop can provide a data management strategy around data inventory to better predict your resource allocations and control your budget. Learn more about File System Auditing.
File Analysis and Manage In-Place
These solutions provide unstructured data management across multiple repositories in order to classify and organize content. This can be done without depending on end users to apply customized workflows or follow the ‘check in/out’ process required for ECM or DMS systems, or the heavy infrastructure requirement of a proprietary indexing technology. Once data sets have been cataloged, it becomes easy to apply retention, migration or archival policies to reduce storage costs and risk. Relevant data can be quickly identified and preserved in order to respond to potential litigation. With only relevant information to search, you'll be able to respond quickly and in a cost-effective manner.
File System Migration
Moving files from one storage system to another is more involved than just the data bits. A data management system includes meta-data, time stamps, permissions, ACLs, and retention information, which all needs to be transferred. File system migration tools are designed with the entire data management system in mind to migrate directly to Office 365 and SharePoint faster and without downtime. There is no limit to your migration, you can move sites, lists, libraries, documents, etc. and you can simplify your Office 365 and SharePoint management process. Migrate your business process and preserve integrity. Learn more about File System Migration
GRC - Information Protection
GRC around information protection takes into consideration a systematic, organized approach to data management with a GRC-related strategy and implementation plan in mind. Rather than manage data in separate silos, administrators can use a single framework to monitor and enforce rules and procedures. Structured data is relatively well-defined and easier to navigate however unstructured data introduces a massive layer of complexity that is difficult to manage. These solutions are designed to govern all your data in tandem with our unstructured data management tools and expertise to apply the appropriate policy and software technology to make your business productive and cost efficient. Learn more about GRC & Information Protection
Secure Sync and Share and Information Rights Management
These solutions allow users to access their data from any location or device, while protecting data from loss or theft. Data can be easily shared, even outside of your organization, without losing control of your information assets. Even data at the periphery is now easily managed and searched for policy enforcement and eDiscovery. Learn more about Enterprise File Sync & Share.
Data Loss Prevention (DLP)
In today’s ‘Mobile First’ world, it is crucial to implement a DLP solution that allows you to pro-actively prevent data leakage. These solutions enable you to set policies based on the content of documents which automatically prevents users from putting your intellectual property at risk. Learn more about Data Loss Prevention (DLP)
eDiscovery is essential for organization’s data management strategy because of the significant implications that can result from poor eDiscovery. These solutions allow organizations to automate routine cleanup and discovery tasks with easy to use filters to gain access to exactly the data you want and find important information hiding in unstructured data. They offer collection modules to support early assessments and fast and accurate legal hold to mitigate eDiscovery risk. Learn more about eDiscovery services
Data management vendors we work with: