What you should consider before migrating
Companies considering a file system migration, whether moving files from one on-premise system to another or moving some data to the cloud, need to evaluate their goals and business requirements. Regardless of the 'where' your new file repositories reside, there are a number of other variables and processes to review in order to satisfy individual organizational objectives. This means intelligent identification of your data, understanding data control with policy application and analyzing how your data transformation can be most cost effective, before you begin your migration process.
Understanding your data
As part of file system data management, you need to look at your data inventory first, identify the items that you want to keep and migrate them to the appropriate new repository, which might include SharePoint Online or OneDrive for Business or Azure. It's not just a migration, it's an intelligent automated transformation of data from the current 'junk keep' that may exist today, to storing only relevant usable data in the right locations. Essentially, most organizations and the people within those organizations, have accumulated file shares full of 'junk data' that are completely and totally un-managed.
Some may choose to simply forklift everything into a new repository. There's not much to be gained by doing that because you still have to pay for wherever you plan to store your data, including all this 'junk'. Not to mention that you might be exposing yourself to unnecessary risk by maintaining data that you don't need or leaving it difficult to find. Even if your company is a 'save everything forever' organization, you are accepting that the risk of deleting data is a bigger risk than keeping it all. Yet, you still need to be able to find what you need and when you need it, otherwise it's difficult to justify that keeping everything forever actually mitigates your risk.
How data cleanup benefits your organization
A critical step to understanding your data is to do some data cleanup, which may consist of finding data that has no valid ownership, identifying old PSTs and user's personal MP3 collections, realizing which PPT presentations contain information that no longer exists. All of these examples might be considered 'old junk' and once you find and identify these types of data, and you decide you want to keep it, then you can move it to the least costly repository rather than having it clutter up your production file systems. Learn more about how to manage your data inventory.
What if you bypass a data cleanup process?
There is another strategy and that is rather than going through a big cleanup that requires sorting and identifying what you have, you can have a specialized file server that will automatically move data to the cloud and it will stay in the exact file structure that it's always been in yet store it in a more cost-effective manner. The automated process will tier it to the cloud through standard file interface, and that specialized file server is StorSimple which is an on-premise storage device that acts like a file server. The difference between a traditional file server and the StorSimple device is that it is cloud-connected and connected to an unlimited back-end. As the data ages, it will actually move the information to a scalable cloud location and leave you with a point of reference. It will appear that everything is there on-premises but the older data is not even there and the data that has been moved off does not need to be backed up. It's already replicated across different data centers.
Are you ready to migrate your files?
Once you sort through, identify and clean up your data, and you figure out what you have, you can now make intelligent decisions on how you want to actually prepare your data for a file system migration. You can take that old data that you just want to store inexpensively and move it to Azure cloud, keep some on premise that require daily access and move other data to a new repository for ease of user access when needed. Some data may be put into SharePoint portals, some in individual user's OneDrive for Business repositories, some you may decide to keep just in case which is inexpensively moved to Azure and StorSimple can also be part of the data repository equation.
Bishop's value-add and support for your file system migration
Bishop has the tools and expertise to analyze your data, strategize with your teams and identify where your data resides, what it looks like, how to identify it and move your data to the repositories that meet your varying business needs. We can get your files from Point A to Point B and manage deployment of Point B.
Data Inventory Assessment – Data Inventory Assessment provides operational insight over unstructured data and access rights. Bishop technical resources will assess your environment to identify and validate the data in your current system. Learn more about our Data Inventory Assessment.
Data Management Software – Data Management software and storage platforms from Microsoft and HubStor bring solutions to help identify your data, store it in the repositories that meet user and organizational needs and finally migrate data to the right places with the right policies to meet business requirements.
Deploy New Repositories – As a Microsoft Cloud Productivity and Data Platform Partner, Bishop can deploy your data repositories including Microsoft SharePoint, OneDrive for Business, StorSimple and Microsoft Azure Cloud. For on-premise and hybrid solutions, Bishop provides expertise to ensure your storage platforms are supported with proper backup and disaster recovery plans.