What is data classification?
Data Classification is a way of determining the types of content you’re handling within your environment. A data classification policy will help identify the nature of each piece of content, which will ultimately determine how it will be managed to meet retention, compliance, and legal requirements. An accurate data classification policy will help ensure that sensitive and/or valuable data is not inappropriately accessed, distributed or deleted.
Data classification can be done in two different ways to ensure data risk management:
- Your end-users can manually classify data by dragging particular types of email or documents into certain folders, or by applying a classification Tag to content so it can be retained according to policies.
- The better way is automated data classification. Automated data classification relies on indexing technology to identify the content based on keywords. Retention policies are automatically applied based on the classification determined by the indexing technology. Automated data classification can also be used to intelligently route data to the appropriate long-term repository.
While manual data classification is a necessary capability, the volume of data that end-users manage makes it nearly impossible to classify every piece of content. Automatic data classification ensures that every piece of content is tagged and handled appropriately.
Benefits of establishing a data classification policy
- Protect Client data or PII, such as health data, banking or payment card information
- Protect intellectual property and proprietary information
- Deliver relevant information in a timely manner for litigation
- Find information quickly and efficiently, therefore increasing productivity
To learn more about your options for creating and enforcing a data classification policy, contact Bishop!